Teams

Clipboard History – No More Losing Text You’ve Cut or Copied!

Clipboard History – No More Losing Text You’ve Cut or Copied!

Have you ever cut and paste several times in rapid succession and accidentally cut twice in a row without pasting?  Unfortunately, now you’ve lost some of your work!  Or maybe you copy and pasted something an hour ago and realize you would like to use the same text in your current work.  In a newer version of Windows 10, Microsoft has implemented a clipboard history.  Clipboard history has a record of everything you have cut or copied since the last time you rebooted your computer.

Clipboard history is disabled by default, but you can easily enable it.  Simply go to a Word document and press the Windows Key + v.  The Windows Key is found on the bottom-left of your keyboard, between Ctrl and Alt. If you haven’t enabled clipboard history or haven’t copied anything to your clipboard since enabling it, you’ll see a message telling you that you either need to enable the feature or copy something before continuing.  If you have previously enabled it, you will be able to see all the items you copied or cut and can paste them again.  Currently, this clipboard history supports text, HTML, and images less than 4MB in size.  Larger items you copy will not be stored in the history.

How to Share Your Screen with Teams

How to Share Your Screen with Teams

Screen sharing is a very useful tool that will help coworkers view content together.  Below I show how I shared my screen with my coworker Ricardo to discuss a project we were working on together. (click on pictures to enlarge)
  • Join or start your meeting with the option of video or voice by selecting the icon on the top right corner of the screen
  • Move your mouse to the bottom-middle of the screen during a meeting in Teams.
  • Choose the chat control options.
  • Click the third icon from the left, the icon with the square box and arrow.
  • You can then choose to share your screens, desktops, windows, or programs.

     

  • To stop sharing your screen click on the square icon with the X in the middle.

Article by Jose Vargas

Manage Your Work Life Balance and Avoid Burnout

Internally at designDATA, we have been focused on staying connected and checking on each other.  Many times, we have heard staff say, “What day is it?” or “I feel like I work past 5 pm more often now than before.”  Are we showing greater loyalty by sending emails after 6 pm on a Friday because we work from home?  This is an interesting topic and can apply to most of us in this remote work environment.  The Harvard Business Review published some tips about this topic in the article, Avoid Burnout.  It’s important to manage your work-life balance, develop routines, and set boundaries.  It has been a challenge for all of us to some degree.

At designDATA, we share calendars to help with meeting scheduling and work management.  A new modification across the company is the use of unified colored categories in our Outlook calendars to categorize blocks of time.  As an example, block the time, “personal”(grey),  to remember to check on the kids who should be in Distance Learning, not playing FortNite.  Perhaps, you are scheduling team huddles or check-ins, use a specific color so at quick glance you could quantify how many reoccurring meetings you have for the week.  This tip should help avoid burnout and increase productivity with some planning and effort.  Plan your balance and set your boundaries.

4 Ways to Have a Better Home Office

When we started this work-at-home journey, we were in unchartered territory.  Each week finding more efficient ways to boost your work productivity while balancing everything else.  We imagine that many stationed their computer in a common area of their home that made sense at the time. However, like many of us at designDATA, it’s time to “Change Things Up”.  Perhaps you have realized you need a desk monitor instead of that smaller laptop screen or your kitchen chair isn’t as ergonomic as first thought. This article in Association Now, Better Home Office, may help to improve productiveness. For other tips and tricks to improve productivity please see past articles by designDATA. Below are 4 that many have said helped so far:

  1. Taking Meeting Notes in Microsoft Teams
  2. E-Sign Solutions
  3. Using your iPad as a second display for your PC.
  4. Teams on Your Phone or Tablet

Increase Productivity With macOS: Series Two

SplitView
It can be frustrating when you’re working from more than one application with one screen. It can be time-consuming to switch between PDF documents and Word or Excel when you need both for one task. Check out this feature called SplitView.

Chances are, you’re running OS X El Capitan or later so your mac should be compatible.

macOS Catalina:

To enter SplitView, find the Full-Screen button in the top left corner of the application. Click and hold. Two options will become available: tile window to the left of the screen or tile window to the right of the screen. Click which one you would prefer and then simply select the other app you want in the next window.

Other macOS versions:

Click and hold the full-screen button in the top left corner of the application
window. As you click and hold, the window will shrink so you can drag it to the
left side or the right side of your screen.
The app windows can be adjusted by hovering the cursor on the line separating
the two applications.
Exiting:
To exit SplitView, click the full-screen button on either application. This will allow
you to exit and the applications will separate.

Customize Your Volume Control

The audio is too loud in one setting but too low in another setting. It’s time to
customize the system volume control.

Hold down Shift+Option and then your volume key to adjust your system volume
by quarters.

Take Meeting Notes in Microsoft Teams

A new Teams feature is the ability to take Meeting Notes:  A single shared note-taking space that lives inside a Teams meeting can be used to track agendas, decisions, and assign action items.

Once you’re in the meeting, go toMore options  > Show meeting notes  in your meeting controls. If you have not taken any notes yet, select Start taking meeting notes.

Otherwise, start typing your notes. Use the controls at the top of the panel to format and lay out the text. To add a new note, select Add a new section here. Use @mentions to draw someone’s attention to a specific note or assign an action item.

In a recurring meeting, the notes persist from meeting to meeting. Each meeting becomes a new section in the notes.

There are some other features and limits of these meeting notes, for a full description see this link:  https://support.microsoft.com/en-gb/office/take-meeting-notes-in-teams-3eadf032-0ef8-4d60-9e21-0691d317d103

Teams on your phone or tablet!

You can get all of the same great connectivity and collaboration options from Microsoft Teams not only on your computer but also on your Android or iOS device!

Simply go to your App store, look for Microsoft Teams, install, and log in as you would from your computer.  You’ll find you have access to all of your chats, teams, and the ability to join Teams meetings with one touch, including the ability to participate in screen shares and other features!

While some features aren’t natively available in the Teams app, you’ll find many of the ones you need all the time are available or are available via a separate app (such as the “Planner” app, which allows you to interact with all of the Planner tabs you may have created in Teams).

designDATA’s plan of action during COVID-19

As many of you may have heard, the President has extended the social distancing guidelines to April 30th with the possibility of going past that date. designDATA will continue working remotely and suspending onsite engagements according to the Federal guidelines.

During these times while working from home, we understand a focus on productivity and collaboration is of high importance. Our aim is to be of greater resource to you and your organization during these times.  If you are in need of IT solutions at this time please contact us at https://www.designdata.com/contact-us/ .

Access our blog via our website for tips and tricks on cybersecurity, Microsoft Teams, eSign solutions, other relevant subjects to improve IT productivity in this remote working environment.  https://www.designdata.com/resources/blog/