#tipsandtricks

Feature Matrix between MS Teams vs. Zoom and GoToMeeting vs. Zoom

Microsoft Teams vs Zoom Features

Both MS Teams and Zoom enable organizations and individuals to have online meetings, chats, calls, screen sharing. Below are key differences between the two:

GoToMeeting vs Zoom Features

Zoom and GoToMeeting both offer robust and easy-to-use screen sharing functionality

Increase Productivity With macOS: Series Two

SplitView
It can be frustrating when you’re working from more than one application with one screen. It can be time-consuming to switch between PDF documents and Word or Excel when you need both for one task. Check out this feature called SplitView.

Chances are, you’re running OS X El Capitan or later so your mac should be compatible.

macOS Catalina:

To enter SplitView, find the Full-Screen button in the top left corner of the application. Click and hold. Two options will become available: tile window to the left of the screen or tile window to the right of the screen. Click which one you would prefer and then simply select the other app you want in the next window.

Other macOS versions:

Click and hold the full-screen button in the top left corner of the application
window. As you click and hold, the window will shrink so you can drag it to the
left side or the right side of your screen.
The app windows can be adjusted by hovering the cursor on the line separating
the two applications.
Exiting:
To exit SplitView, click the full-screen button on either application. This will allow
you to exit and the applications will separate.

Customize Your Volume Control

The audio is too loud in one setting but too low in another setting. It’s time to
customize the system volume control.

Hold down Shift+Option and then your volume key to adjust your system volume
by quarters.

Changing Password over VPN

Even with so many working remote in these tumultuous times, security practices such as regular password expiration dates keep looming before us. While we at designDATA are always here to walk you through how to handle this process, here are some tips on how you can do so yourself!

While you are working in the office, you have the convenience of being on the same network as your domain, meaning that if your password needs to be changed, all you need to do is the simple CTRL+ALT+DEL to pull up the ‘Change a Password’ menu.
While the process is largely the same when remote, you also need to make sure that you are connected to your VPN, which simulates being connected to your office network. For most of our customers using the Sophos VPN, that will be the little traffic light icon you should find in the lower right-hand corner of your screen.

Once connected to the Sophos VPN, you can enter the ‘Change a Password’ screen as normal by pressing CTRL+ALT+DEL, and choosing your password. Remember that you will need to enter your new password twice, just as a confirmation!

Once you’ve changed your password, make sure you’re still connected to the VPN by checking to see that the icon is still showing the “green light” and then LOCK your computer twice. This is to ensure the new password is confirmed both on the network as well as on your local computer, as it doesn’t always do so the first time around. If you want to be absolutely sure that it has worked after locking and logging back in twice, you can also sign out and back into the VPN. If you can sign back in, it’s been changed at the domain level as well!
If you’re working from a Mac, or you aren’t a VPN user, your instructions will be different and are specific to your organization. Please contact the designDATA service desk for assistance.
Remember, if you have any issues with any of this, our technicians are standing by to help assist you with your password update or any other needs. We can be reached at service-request@designdata.com, or by calling your client-specific service desk numbers, 24/7.

Status in Microsoft Teams

Microsoft Teams has a Status feature (also sometimes called Presence) that lets people know your availability.  This feature works automatically, but you can also control it manually if you need to:

To access it, click on your portrait in the top-right of Teams, and then mouse-over your current status to see your available statuses. 

If there’s a meeting going on in your calendar, Teams will auto-update your status to “In a Meeting,” or to “On a Call” if you’re on a Teams call.  If you’re idle for a period of time, it will auto-update to “Away.” 

You can manually choose a different status if you want to override the auto-chosen status.  Just be sure to click on “Reset status” when you’re done to let Teams go back to automatically updating your status. 

Lastly, you have an option to “Set status message” to let people know what’s up, such as “On a lunch break, back at 1pm.” 

Teams on your phone or tablet!

You can get all of the same great connectivity and collaboration options from Microsoft Teams not only on your computer but also on your Android or iOS device!

Simply go to your App store, look for Microsoft Teams, install, and log in as you would from your computer.  You’ll find you have access to all of your chats, teams, and the ability to join Teams meetings with one touch, including the ability to participate in screen shares and other features!

While some features aren’t natively available in the Teams app, you’ll find many of the ones you need all the time are available or are available via a separate app (such as the “Planner” app, which allows you to interact with all of the Planner tabs you may have created in Teams).

eSign Solutions

Many of our clients are asking for recommendations on e-Signature software. With COVID-19, eSign solutions aid organizations that do business remotely and within their own organizations. eSign solutions are typically cloud-based and very easy to deploy and use. Some of the top providers of these solutions are below for your investigation. Watch for an upcoming designDATA webinar on eSign solutions!

Adobe Sign

https://acrobat.adobe.com/us/en/sign/pricing/plans.html

$15 / month – and offers PDF manipulation in this monthly fee.  Easy to use!

Docusign

https://www.docusign.com/products-and-pricing

$25 / month – and has a handy mobile application.   An industry leader.

Nitro PDF

$128 for a license for their PDF manipulation with unlimited e-signing.  Plug-in for MS-Word available.  Great deal for a basic solution with no recurring fee.

designDATA’s plan of action during COVID-19

As many of you may have heard, the President has extended the social distancing guidelines to April 30th with the possibility of going past that date. designDATA will continue working remotely and suspending onsite engagements according to the Federal guidelines.

During these times while working from home, we understand a focus on productivity and collaboration is of high importance. Our aim is to be of greater resource to you and your organization during these times.  If you are in need of IT solutions at this time please contact us at https://www.designdata.com/contact-us/ .

Access our blog via our website for tips and tricks on cybersecurity, Microsoft Teams, eSign solutions, other relevant subjects to improve IT productivity in this remote working environment.  https://www.designdata.com/resources/blog/